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We wanted to take the time to remind you of Policy 5550 Food Service Program: Meal Charges.
Purpose
The purpose of this policy is to maintain consistent meal account procedures throughout the District. Unpaid charges place a financial strain on District finances. The Food Service Department is responsible for maintaining food charge records and for notifying the District’s accounting department of outstanding balances.
Administration
1. Student Groups:
Elementary, Middle, and High students will be allowed to charge a maximum of ten ($10.00) dollars.
a) These meals will include only the menu items of the reimbursable meal.
b) After the balance exceeds ten ($10.00) dollars, the student may be given a designated menu alternate.
2. No charges will be allowed for ala carte foods and beverages.
3. Parents/guardians of students with negative balances will be contacted electronically, by
correspondence, by phone call by the District Accounting Office, or by the Food Service
Department.
4. On May 15 annually all charging will be cut off.
Parents/guardians will be sent a written request for “payment in full.”
All charges not paid before the end of the school year will be carried forward into the next school year.
Graduating seniors must pay all charges in full. Failure to do so may result in the delinquent student being denied participation in graduation ceremonies.
5. If a financial hardship is suspected, families will be encouraged to apply for free/reduced
meals at any time during the school year.
6. Each building principal will send a letter to all parents on or before the first day of school
notifying them of the requirements of this policy. This policy will also be published on the
District’s website.
Collection of Unpaid Meal Charges
Unpaid meal charges, like any other money owed under the District’s Food Service Program will be considered delinquent debt. The debt will remain delinquent as long as it is considered collectable, and efforts are being made to collect it. In addition to the notices of delinquency provided in this Policy, District officials will work with parents/guardians in an effort to implement reasonable repayment plans. When such efforts are unsuccessful, the District will consider other options, including placement with a collection agency or legal action.
When District officials determine that further collection efforts for delinquent debts are useless or too costly, the debt will be reclassified as “bad debt.” Once reclassified as bad debt, the indebtedness will be written off as an operating loss. Federal funds will not be used to cover costs related to any bad debt, including, but not limited to, continued legal and collections costs. Such operating losses will not be absorbed by the federal food service program but rather will be restored from the District’s general fund or other non-federal sources. Records relating to bad debts will be maintained in accordance with federal record retention requirements.
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If you have a student in grades 6–12 who plans to participate in a sport this school year, please join us for our sports meeting on August 10th @ 5:00 in the High School gym. The meeting is for all parents/guardians and student-athletes.
We look forward to seeing everyone there as we prepare for a great year of athletics!
Apply for the Student Support Teacher position at www.elsberryschools.com/page/human-resources.com or email Jason Miller at jmiller@elsberry.k12.mo.us
Apply online for Kitchen Staff at www.elsberryschools.com/page/human-resources or email Erin at etoeniskoetter@elsberry.k12.mo.us
We hope you're enjoying the last days of summer! Starting Monday, August 4, 2025, our school office staff will be available to assist with registration and in-person questions.
If you need help with forms, updating information, or have questions about the new school year, feel free to stop by or call during office hours. We’re here to help and excited to welcome everyone back!
Thank you for your support.
On August 2nd from 9am to 11am, we will offer sports physicals from Jessica Herring for $25. Please have all paperwork filled out to make the process faster. You can find a copy of the MSHSAA Sports physical at https://www.mshsaa.org/resources/SportsMedicine/MSHSAA-PPE-MH-SSMB.pdf or pick up a copy at the school. Physicals have to be completed before an athlete can begin practicing.
